When the Centers for Medicare & Medicaid Services (CMS) recently introduced a new accessibility regulation, organizations had little time to adjust to a more demanding compliance environment.

Previously, healthcare insurers had a grace period of 2-3 weeks to provide members with alternative format communications.

Now, CMS requires all formats to be accessible to members on the same day they are requested.

When a leading US managed care provider came to us, approved content was arriving 3-4 weeks late, while the CMS deadline offered no flexibility.

They also faced the pressures of potential exorbitant express shipping fees for the delivery of printed braille and large print documents to meet the CMS’s new deadline.

Recognizing this urgency, we expanded our resource pool to ensure we could meet the heightened demand without sacrificing quality.

With a larger number of linguists now working on the project, we optimized translation workflows using our proprietary technology, STREAM, to maintain translation consistency and quality. Then, we scaled our operations to process braille and large print documents even faster.