The Tidal Shift

When the Centers for Medicare & Medicaid Services (CMS) recently introduced a new accessibility regulation, it sent a wave of change that could easily capsize the unprepared.

Previously, healthcare insurers had a grace period of 2-3 weeks to provide members with alternative format communications.

Now, CMS requires all formats to be accessible to members on the same day they are requested.

When a leading US managed care provider came to us, they were already behind schedule, receiving approved content 3-4 weeks late. But the immutable CMS deadline remained unchanged.

They also faced the pressures of potential exorbitant express shipping fees for the delivery of printed braille and large print documents to meet the CMS’s new deadline.

A Swift and Seamless Transition

Recognizing this urgency, we expanded our resource pool to ensure we could meet the heightened demand without sacrificing quality.

With a larger number of linguists now working on the project, we optimized translation workflows using our proprietary technology, STREAM, to maintain translation consistency and quality. Then, we scaled our operations to process braille and large print documents even faster.

From Regulatory Rapids to Smooth Sailing

Within a remarkably short timeframe, we delivered all required materials in both translated and alternative formats, saving the insurer over $1 million in express shipping fees.